Electronic Submission

Electronic Submission

The GraphiCon conference encourages submissions in electronic format.

This document contains the necessary information on electronic submission of GraphiCon'2000 technical materials, specification of acceptable file formats and file transfer instructions. Some tips and hints on electronic document preparation are also included.

File Formats

Document Formats

The following file formats are acceptable for Grpahicon'2000 electronic submission.

PostScript (PS)
Adobe PDF
Microsoft Word 6.0/7.0/97 document (DOC)
Rich Text Format (RTF)
ASCII plain text

Important Notes

No other file formats are acceptable. If you use TeX, LaTeX and similar processors, please convert your ouput files to PS or PDF formats.
Submission in ASCII plain text format is undesirable! You can use this format only if you have no opportunity to use any other acceptable format.
Your materials in any acceptable formats (except ASCII plane text) must be prepared according to Graphicon'2000 Formatting Guidelines. All the pictures, tables and other objects must be embedded into the main file.

Embedded Pictures

According to Formatting Guidelines all the pictures must be black&white. However, color pictures are acceptable for electronic submission, but they will be printed in black&white in the Proceedings, and we cannot guarantee the adequate representation of your color images in black&white.

Picture Formats (if not embedded)

Note. This section is intended only for those who use ASCII plane text format and cannot embed pictures in main document.

The following picture formats are acceptable.

TIFF
GIF
JPEG
BMP
PCX

Important Notes

No other picture formats (including all the vector formats) are acceptable.
BMP and PCX picture format are undesirable! You can use these formats only if you have no opportunity to use any other acceptable format.

Your submission is to be supplied with table of pictures which brings into correspondence picture numbers, picture captions and file names. E.g.:

Figure 1 | The block-scheme of the algorithm | joh_smi1.gif
Figure 2 | The test image | joh_smi2.gif

The table must be added to the bottom of the main text document (it is undesirable to put it into seperate file).

File Packing

Please, follow the "one file per one paper" rule when preparing your materials for submission. It means that all the files forming one paper are to be packed into one file (archive). This rule is carried out automatically if you use any accepted file format except ASCII plain text. But even in this case it is strongly recommended to pack (and compress) this file. If you submission is a plain text file supplied by pictures you must pack all these files into single one.

The following archive formats are acceptable:

ARJ
ZIP
RAR
GNU ZIP (gzip)

Important Notes

No other archive formats are acceptable.

Some Tips and Hints

If you prefer to present your papers in RTF format, note that RTF files are not compact, so your output file can be huge, though usually can be compressed well. However, sometimes uncompressed file in MS Word 97 format is smaller than the same document converted to RTF and compressed. On the other hand, RTF files are more portable and cannot be infected by viruses.
PostScript files compressed with GNU ZIP (gzip) can be correctly processed by some utilities (e.g. GSView) without decompression.

File Names

All the files (i.e. files to be packed and arcihves themselves) of your submission must be named according to the following rule:

fff_lll.ext

where fff are the first 3 letters of your first name, lll are the first 3 letters of your last name and ext is the extension, determined by file type.
E.g.: you name is John Smith and your paper is packed by ZIP archiver, thus the file name is

joh_smi.zip

If you send more than one paper, or you send the updated version of your material, or your submission consists of more than one file then add the number of file (or version) just after the letters of your last name, e.g.:

joh_smi1.gif
joh_smi2.zip

Note. If you have already submitted you materials and your file names do not satisfy these conditions, please, DO NOT send them again. But if you just intend to submit your paper, please, follow these rules.

File Transfer

E-Mail

The easiest way to send us your materials is electronic mail.

Compose a message containing your name, contact information and the title of you paper.
Attach a file with your paper, prepared according to rules listed above. You must attach you paper even if it is in ASCII plane text, DO NOT sent it as a plain message.
Send your message with attachment to papers@graphicon.ru.

Then wait for a message from the Conference Committee, confirming that you materials were sucessfully received. This may happen not immediatelly but in 2-3 days. If you don't receive such a confirmation in 4 days (excluding week-ends), send you materials again or send a message to the Committee with a request to confirm the receipt.

Important Notes

If you have already sent you materials, but used addess different from specified above, AND RECEIVED THE CONFIRMATION MESSAGE form the Conference Committee, please DO NOT send them again.
If you intend to send the updated version of your materials, please, mention in your message that you send corrected or updated files.

HTTP/FTP Download

This is the alternative way of file transfer. The idea is to place your materials to your own HTTP or FTP sites for they could be downloaded by the members of the Conference Committee. Use this way if you have problems with sending large files via e-mail.

Upload you paper, prepared according to rules listed above, to your personal homepage or FTP site.
Compose a message containing your name, contact information, title of you paper and full link to the file. E.g.:

http://www.hostname/people/~smith/papers/joh_smi.zip

ftp://ftp.hostname/pub/papers/jsmith/joh_smi.zip

Send your message to papers@graphicon.ru.

Then wait for a message from the Conference Committee, confirming that you materials were sucessfully downloaded. This may happen not immediatelly but in 3-4 days. If you don't receive such a confirmation in 5 days (excluding week-ends), send your message again.

Important Notes

If you place you material to FTP site make sure that anonymous access to this site is available. If not, your files will NOT be downloaded. DO NOT send us any login/password information.
If you intend to submit the updated version of your materials, please, mention in your message that you want corrected or updated files to be downloaded.

We hope that this file conatins all the information on electronic submission you need.
Nevertheless, do not hesitate to ask questions if you have ones.
gc2000@graphics.cs.msu.su

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